NOLOSE 2012: Accessibility and Low-Scent Policy
This year, having half of our rooms upstairs with no elevator, we'll have a special crew of accessibility volunteers on hand to help with luggage/baggage transport when checking in and out. If you require a first-floor room, or a wheelchair-accessible room, please indicate this on your registration form. This will ensure that you are assigned an appropriate room by the accessibility coordinator. (Note: while you will reserve your room and state preferences on the conference registration page (do NOT contact the EconoLodge for reservations), you'll be responsible for room payment in full, made to the EconoLodge, when you arrive at the conference.)
Unfortunately, accessible rooms at the EconoLodge, like all hotels, are limited. We have also reserved accessible rooms (rooms with roll-in showers) at a nearby hotel, and will be offering a rental subsidy to make up the difference in cost, in the event that the EconoLodge accessible rooms fill up. Conference attendees requiring accessible rooms and registering by July 1st will be placed on an accessible room priority list, and will be assigned rooms on a first-come, first-served basis. This year, we will also be making the bathrooms (with step-in tub/shower and benches) in the hospitality suite and workshop rooms available during limited hours.
In our dream world, we would be able to make the conference available to fat folks of all abilities for free! Accessibility is a priority to us. Realistically, our conference is expensive to organize, and facilities are only partially in our control. So we make a difference where we can.
Questions, concerns, need to make special arrangements? Please contact our accessibility coordinator: access at nolose.org.
All scheduled conference activities will be wheelchair-accessible. Some (but not all) of the hotel's public bathrooms are wheelchair-accessible (these will be mapped out in our program booklet). Additionally, the outdoor spaces (swimming pool, outdoor courtyard tented space) are wheelchair-accessible, though there is no ramp-with-rail into the pool itself.
In terms of housing: the hotel has several wheelchair-accessible rooms with standard bathtubs and seats; please make sure to be very specific about your needs when filling out your conference registration form.
We've got 'em!
Those in need of FA are invited to apply for Financial Assistance, scholarships, and/or the POC Travel and Lodging Fund through the registration process. We know that attending this conference is not easily affordable for many. The fact is, we don't have funds enough to make this conference free of charge and accessible to all. That said, we provided over $10,000 in FA to attendees for the 2011 conference, and hope to do the same this year. Feel free to take a look at our financial documentation for more info.
We are a 100% volunteer-run organization looking for grant and sponsorship opportunities to help with this. Most of our fundraising goes almost entirely toward financial assistance to help bring attendees to conferences. It's yet another incentive for us to make this as cost-effective as possible. We are always looking for more volunteers to help us with fundraising!
Thanks to the fundraising efforts of a slew of fabulous volunteers, we are able to offer some form of financial assistance and scholarships, and encourage all who qualify to apply. That said, our funds are still capped. Our deadline for FA/scholarship/travel fund applications is June 1st. We highly encourage folks who can to pay at a higher level of registration to help us cover the expenses of those who can't.
Assistance animals :
While pets are not allowed at the hotel, please be specific when registering for the conference if you have an assistance animal and require a pet-friendly room. Emotional support animals are not allowed at the conference; please click here for our full animal policy.
In order to make the conference accessible to folks with multiple chemical sensitivities/environmental illness, we are asking NOLOSE conference attendees to limit their use of scented products as much as possible.
We will have some unscented products available for use at the conference so if you can, please use these instead of your usual scented items. We do understand that some folks are unable to use these products for various reasons and so we just ask that you reduce what you can in order to make the space as accessible as possible for all. We've included information on how and why to reduce your use of scented products below, and if you have any questions, just ask.
*Please note that this is a change from our former policy of 'scent-free.' After much consideration and after speaking to people who found that there simply aren't good scent-free products available that meet their needs or those folks who rely on aroma therapy for health, we are asking folks to limit their use of scent where they can to try to make this a safer environment.
We cannot guarantee a 'scent-free' environment, as many conference attendees and staff will continue to use scented products, the pool parties take place in pools that are heavily chlorinated, and conference spaces will be cleaned with the regular, scented cleaning products by facilities staff. Although we cannot offer a completely scent-free policy, we at NOLOSE remain committed to making the conference accessible to as many as possible.
If you are not accustomed to reducing your use of scented products it is important to think carefully about all the products you use in your day. You can try to reduce your use of scented items like shampoo, soap, hair gel, hair spray, perfume/scented oils, skin lotion, shaving cream, makeup, etc. while at the conference, bring your own unscented products or use fragrance-free alternatives provided at the conference.
Many fragrance-free products can be bought in your local drugstore. For hard-to-find products (especially hair products), check out your local health food store or the NEEDS catalog: www.needs.com. If you are unable to find "fragrance-free" at a store, often the hypo-allergenic version of a product is scent-free. Simply read the ingredients on the label and see if the word "fragrance" appears. If not, you're OK. Suggestions for fragrance-free products are at the end of this page.
Please also note that smoking is not allowed on hotel room balconies, or in the common area between hotel and banquet hall. Smoking is permitted only on the parking lot side of the hotel and on the street side of hotel, outside the main fence. We will have signs posted to designate smoking and non-smoking areas; please be mindful of this policy, and of your neighbors' sensitivities.
Reducing your use of scent or going scent free is an important step toward access for people with disabilities. Plus, you may be surprised to find that you feel better as well!
People with Multiple Chemical Sensitivities (also called Environmental Illness) experience serious and debilitating physical and neurological symptoms when exposed to the chemicals used in most scented products. Often, the damage caused by these chemicals causes an individual to react to other intensely volatile substances, such as essential oils, tobacco smoke, and "natural" fragrances. The process by which we "smell" something actually involves microscopic particles of that substance being absorbed through mucous membranes and entering the nervous system. The intense symptoms associated with chemical sensitivities have led most medical experts to theorize that the disorder is neurologically, not immunologically, based.
Because no government agency regulates the ingredients of household and personal care products, the last several decades have seen a huge increase in the number of harmful chemicals added to these products. Many of these chemicals are banned for use in industrial settings because of their known toxic effects. According to a 1986 U.S. House of Representative study: "Ninety-five percent of chemicals used in fragrances are synthetic compounds derived from petroleum. They include benzene derivatives, aldehydes, and many other known toxins and sensitizers—capable of causing cancer, birth defects, central nervous system disorders, and allergic reactions."
Symptoms of chemical exposure include dizziness, nausea, slurred speech, drowsiness, irritation to mouth, throat, skin, eyes, and lungs, headache, seizures, fatigue, confusion, and liver and kidney damage. As you can imagine, these symptoms constitute serious barriers for people with chemical sensitivities in work, life, and of course, conference attendance. Promoting low-scent and scent-free environments is very much like adding ramps and curb-cuts in terms of the profound difference in accessibility it can produce. We appreciate all participants in the NOLOSE Conference cooperating with the Low Scent Policy to make this an accessible conference.
Please smoke only in the designated smoking areas. Washing your hands after you smoke helps too! Please also keep in mind that many chemically-sensitive people will also get sick from the smoke clinging to your clothing and hair.
If you're going to use the pool, showering afterward will get rid of that horrible chlorinated smell that clings to hair and skin. Thank you!
Note that this is an initial list, and we're working on including more scent-free hair products marketed to African-Americans.
SOAP: Tom's of Maine unscented, Kiss My Face Pure Olive Oil, Neutrogena unscented, Dr. Bronner's Aloe Vera Baby Mild, Simple, Body Shop unscented shower gel.
LAUNDRY DETERGENT: Arm & Hammer Free, Tide Free, Wisk Free, Planet, 7th Generation fragrance-free, Granny's, any other fragrance-free brands.
SHAMPOO AND CONDITIONER: Pure Essentials fragrance-free, Magick Botanicals fragrance-free, Simple, Granny's.
SKIN LOTION: Eucerin, Simple, any other fragrance-free variety.
DEODORANT: Almay fragrance-free, Simple, Jason Natural unscented, Kiss My Face fragrance-free, any other fragrance-free variety.
HAIR GEL: Magick Botanicals, or make your own with gelatin (really works!)
HAIR SPRAY: Magick Botanicals, Almay
MAKEUP: Almay (in all drugstores), Clinique (in department store cosmetic sections and online).
SHAVING CREAM: Ray Ban hypoallergenic, Kiss My Face fragrance-free, Simple